Payroll Specialist I

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Payroll Specialist I

Salary

$20.28 Hourly

Location

Las Cruces, NM

Job Type

Full-time Regular

Job Number

G002 05-24 JV

Department

Human Resources

Opening Date

05/10/2024

Closing Date

5/27/2024 11:59 PM Mountain

• Description

• Benefits

• Questions

Nature of Work

Under limited direction, the Payroll Specialist l performs a variety of payroll accounting functions involving entering and validating data, processing documents and transactions, submitting taxes, distributing bi-weekly payroll, and providing customer service as needed.

Work Situation Factors:

Position involves competing demands, performing multiple tasks, working to deadlines, occasional work beyond normal business hours, and responding to customer issues. Regular attendance is an essential function of this job to ensure continuity of services. Position is subject to drug testing in accordance with applicable State and Federal regulations and City of Las Cruces policies.

Physical Factors:

Light physical demands. Frequent use of a personal computer.

Environmental Factors:

Work is performed in a standard office environment.

First consideration may be given to current City of Las Cruces employees who meet the minimum requirements.

Meeting or exceeding the minimum qualifications does not guarantee an invitation to participate in the process.

Full-time, regular, non-exempt position

This position is graded at RN11.

Duties and Responsibilities

• Processes payroll and related transactions in compliance with all applicable federal, state and City rules, regulations and ordinances; coordinates data entry into computer systems, and maintains information system database; assesses, validates, compiles data and documentation.

• Generates technical payroll reports for government agencies; reviews and makes changes to employee information for taxes and benefit deductions, wage assignments, federal and state levies, and child support garnishments.

• Generates various special and recurring reports utilizing the City computer system to compile hours worked and update leave balances; traces transactions through various steps and processes to locate discrepancies; notifies department of errors and incorporates corrections ensuring that all figures balance.

• Ensures that all deductions for PERA, federal tax, state tax, FICA, Medicare tax, workers compensation, ICMA, union dues, and other deductions are made and submitted to appropriate agencies; prepares journal entries and updates database and control spreadsheets; coordinates and supports City departments' payroll data entry.

• Submits and maintains Federal and state tax records; completes and submits quarterly reports and makes adjustments as needed; ensures adherence to deadlines and expectations to avoid sever financial penalties.

• Generates payroll checks; prepares and submits information regarding direct deposit and ensures delivery to various financial institutions; sorts payroll checks and distributes to departments according to established guidelines; makes corrections and adjustments for accurate reporting to IRS and works with Human Resources to verify information.

• Creates and submits vendor files to Accounts Payable to ensure timely payment for all payroll vendors; mail vendor checks and reports and track all pertinent information for documentation and taxation purposes.

• Responds to employee questions and complaints regarding payroll and deductions by researching payroll files and records; receives complaints and attempts to resolve them; explains rules, policies, and procedures; explains the proper use and completion of forms and documents; refers matters requiring policy interpretation to supervisor for resolution.

Minimum Qualifications

Equivalent of Associate's Degree in Accounting, Business Administration, or related field AND one year of bookkeeping and accounting or payroll processing experience, preferably in a government environment. A combination of education, experience, and training may be applied in accordance with City of Las Cruces policy.

Licenses/Certification(s):

Valid driver’s license may be required or preferred. If applicable, position requires an acceptable driving record in accordance with City of Las Cruces policies.

Knowledge, Skills, and Abilities

Knowledge of: principles, practices, techniques, activities, rules, and regulations related to the operations and functions of the position and services provided; current principles of record keeping and records management; principles and practices of effective research methods and data analysis, customer service, and problem resolution techniques; occupational and environmental safety and health hazards, and safety practices; safe and effective use and maintenance of related tools, materials, and equipment; current methods and standards for preparing effective business correspondence; correct English usage, grammar, composition, spelling, punctuation and vocabulary; business and personal computers and related software applications; City organization, operations, policies, and procedures to effectively perform the required functions and duties of the position.

Ability to: perform a variety of duties and responsibilities and assess and prioritize multiple tasks, projects, and demands to meet deadlines; ensure appropriate levels of customer service to achieve expectations and meet objectives; read, understand, and assure compliance with a variety of policies, procedures, rules, standards, and regulations governing related activities and functions; collect applicable information and maintain accurate and timely records; maintain confidentiality of information and data; communicate effectively orally and in writing and use interpersonal skills to sufficiently exchange or convey information and receive work direction; prepare and present accurate and reliable information and reports; establish and maintain effective and appropriate working relationships with employees, other agencies, and the public; safely and effectively operate relevant tools, equipment, and motorized vehicles; navigate across even and uneven surfaces; timely and accurately enter data and update records using various mediums and formats; take initiative and exercise sound independent judgment within established procedural guidelines and carry out primary responsibilities in accordance with all governing regulations, statutes, and procedures to ensure achievement of goals and objectives.

Skills in: reading, understanding, and applying relevant rules, ordinances, codes, regulations, policies, and procedures; effectively managing assignments; responding to inquiries timely and within the scope of delegated authority; responding appropriately, maintaining objectivity and freedom from prejudice, and exercising sound judgment and understanding in all interactions; effectively working independently, or as a team member, in various environments with changing priorities; preparing and presenting various reports, documents, forms, and correspondence; researching information, analyzing data, maintaining accurate records, and updating information in various mediums and formats; operating a personal computer with installed generic and specialized software; preparing and presenting information in a clear and concise manner; demonstrating appropriate and effective interpersonal communication and conflict resolution skills; performing highly effective support in assigned areas.

To view a summary of benefits offered by the City of Las Cruces,

Click here (http://www.las-cruces.org/207/Employee-Benefits)

01

Are you a current City of Las Cruces employee? (If you fail to include this information under the work experience section of your application, you may be disqualified from the process).

• Yes

• No

  02

  Do you have at a minimum, the equivalent to an Associate's Degree in Accounting, Business Administration, or related field? (If you fail to include this information under the education section of your application, you may be disqualified from the process.)

• Yes

• No

  03

  I understand and accept that if my response is "YES" to the question above, I agree to provide proof of the required degree and/or transcript (official or unofficial) if recommended for the position.

• Yes

• No

  04

  Do you have, at a minimum, at least one year of bookkeeping and accounting or payroll processing experience? (If you fail to include this information under the work experience section of your application, you may be disqualified from the process.)

• Yes

• No

  05

  Do you have a valid driver's license?

• Yes

• No

  06

  If you answered "yes" to the previous question above, please indicate the type of license, license number, expiration date, any restrictions or endorsements, and the state that issued the license. If none, type N/A.

  07

  This position has a preference for directly related experience in a municipal or other government agency. Do you meet this preference? (This information must be included under the work experience section of the application).

• Yes

• No

  Required Question

Agency

City of Las Cruces

Address

P.O. Box 20000Las Cruces, New Mexico, 88004

Phone

575-528-3100575-528-3100

Website

http://www.lascruces.gov

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