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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a Production Manager, Advancement Services – Boca Raton, FL.

The Production Manager, Advancement Services will contribute to the integrity, maintenance, and management of advancement information by analyzing and coordinating workflow in Advancement Services, workflow and making changes as needed for efficiency, analysis of data, reconciling and auditing, and overseeing the accuracy of gift and membership entry. The Production Manager is expected to uphold and exemplify the operating practices and mission of Florida Atlantic Institutional Advancement and Advancement Services.

Summary of Responsibilities include:

Gift Processing Oversight:

• Responsible for preparing and running PaperSave deposits and assigning daily deposit sources to Gift Processing Coordinators.

• Reviews and validates work of gift processing for accuracy, logic, relevance, and productivity. Provides feedback accordingly and ensures that appropriate documentation is attached to the constituent’s record.

• Performs daily reconciliation process with the Foundation and posts transactions via PostOMatic to the Foundation’s financial database for the general ledger.

• Liaison with Gift Officers to ensure that gifts are properly credited and linked to proposals.

• Serves as backup to process daily gift work.

Process Complex Gifts:

• Lead processor to record contributions received from various specialized sources such as planned gifts, real estate gifts, gift-in-kind gifts, IRA gifts, and stock gifts.

• Maintains knowledge of the basic tax code for charitable contributions, as well as guidelines established by the Council for Advancement and Support of Education.

Pledges – Pledges and Gift Agreements, Pledge Reminders, Write-Offs:

• Generate pledge reminders monthly.

• Record commitments received from pledge forms and gift agreements.

• Work in conjunction with Advancement Services Leadership to prepare outstanding pledge reports and maintain write-off review of pledges.

Prospect Management:

• Validate proposal linking to ensure Gift Officers are receiving proper credit.

• Prepare and validate weekly audits on closed proposals.

• Maintain relationship coding between prospect records and ensure they are accurate.

• Assist with strategizing and coding data metric fields for prospect management.

Donor and Customer Serv ice:

• Represents Advancement Services as the department liaison, directly communicating with fundraisers, campus contacts, members, and donors.

• Corresponds with a high level of written and verbal proficiency.

• Collaborate on premiere events by representing Advancement Services for data structure and integrity.

• Validate and maintain event data processes and procedures.

Perform Other Duties as Required:

• Maintains information in a variety of formats including network files and digital images.

• Creates and updates donor database records, records gifts and memberships.

FAU Benefits and Perks

• If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php

• Sick Leave Pool Program

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: www.bdb.org/apartments

Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.

Preferred Qualifications:

Experience with fundraising database software.

Salary:

$60,000 - $70,000 per year.

Full-time, Exempt Administrative, Managerial, Professional (AMP)

College or Department:

IA: Technology Services

Location:

Boca Raton

Work Days and Hours:

Monday - Friday 8am - 5pm; additional hours as needed

Application Deadline:

2024-06-12

Special Instructions to Applicant:

UPDATE- The Job Posting Title has been updated to Advancement Services Database Manager. Previous Job Posting Title was Production Manager, Advancement Services.

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.

Eligible for flex scheduling at the discretion of the supervisor.

APPLICATION DOCUMENTS REQUIRED:

Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMODATIONS:

Individuals with disabilities requiring accommodation, please call 561-297-3057. 711

Florida Atlantic University is where your future begins.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

To learn more about the vision and mission of FAU, please visit: www.fau.edu

In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to jobs@fau.edu.

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.

Clery Act Information (https://www.fau.edu/police/clery.php)

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.