Trial Clerk I

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Trial Clerk I

Salary

$48,320.43 Annually

Location

Jacksonville, FL

Job Type

Civil Service

Job Number

2024-05729

Department

CLERK OF THE COURTS

Opening Date

12/01/2023

Closing Date

Continuous

• Description

• Benefits

• Questions

Job Description

Are you looking for a position with a work/life balance? Do you want to earn four weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered yes to any of these questions, you need to complete your application now. Work for the city you love!!!

The Clerks of the Courts Department is actively seeking a Trial Clerk I

Did you know as a City of Jacksonville employee, you would also have 12 paid holidays and a personal leave day as well? In addition, to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after 10 years of public service and on-time payments.

This is administrative support work performing a variety of clerical duties in a court of law. Typical cases involve delinquency or dependency cases (such as traffic citations, juvenile misdemeanor and felonies, delinquent restitution audits and hearings, drug court, civil trials and detention hearing), domestic violence, unified family court cases and county civil (small claims). The work requires a knowledge of clerical practices and procedures used in a court of law which is learned on the job or through related experience. Trains, assigns, monitors and reviews the work of new employees. Contacts require courtesy, tact and effectiveness in dealing with others while providing interpretive or advisory information, requesting information or obtaining clarification. The work is semi-routine and involves similar situations requiring choice of correct procedure. The work is performed in courtroom and office environments, with some exposure to hazardous materials and unpleasant odors, but they are known, predictable and controllable. Work schedule will include working some overtime and weekends. Operates standard office equipment including personal computers. The physical demands are not constant, however, may routinely sit for extended periods without a break and move case file boxes and court evidence weighing up to 25 pounds. The work is performed under general supervision where the work assignments are varied and, although subject to standard practices and procedures, the worker is permitted some latitude to set own priorities subject to supervisor approval.

Examples of Work

• Prepares docket or calendar of cases and distributes according to distribution schedule.

• Prepares case records and files for court proceedings.

• Prepares and distribute forms detailing defendant's detention status.

• Prepares orders for instant drug screens.

• Accepts, reviews and records filing of legal papers.

• Answers questions concerning court records and files.

• Input and/or prepare documentation for input into computer case management system.

• Assists the public in a professional and courteous manner.

• Administers oaths to witnesses.

• Accepts, marks, and maintains evidence and exhibits introduced in court.

• Records case disposition, court orders and arrangements for payment of court fees.

• Prepares audits on all cases with delinquent restitution.

• May collect court fees or fines and records amounts due.

• Reviews /prepares judgment and sentences on disposed cases.

• May train, assign, monitor and review the work of new employees.

• Dependent upon assignment, may be required to travel to various office locations.

• Demonstrates proficiency in the Clerk of the Circuit Court/City of Jacksonville's competencies.

• Performs related work as required.

Knowledge, Skills and Abilities

• Knowledge of clerical practices and procedures used in a court of law.

• Knowledge of the laws and statutes, rules, regulations and procedures governing the acceptance, custody, filing and recording of legal documents, exhibits and evidence.

• Knowledge of Business English.

• Knowledge of legal terminology as it relates to court records and files.

• Knowledge of sentencing guidelines, - probation procedures and guidelines.

• Ability to perform basic mathematical computations as they relate to court activities.

• Ability to maintain composure during stressful situations.

• Ability to multi-task and prioritize.

• Ability to understand and follow complex oral and written instructions.

• Ability to simultaneously listen, select proper forms, record information, interpret file data, prepare and rapidly distribute correct information to the Judge, regarding court procedures and processes in a fast pace environment.

• Ability to operate standard office equipment including personal computers.

• Ability to communicate effectively.

• Ability to remain professional and courteous with customers at all times.

• Depending on assignment, ability to type at a rate of 40 words per minute.

• Dependent upon assignment, ability to operate a motor vehicle or the ability to travel between various locations to meet the assignments of the position.

Open Requirements/Supplemental Information

• A three-year (3) combination of education and/or experience in legal or court related clerical support work.

• Depending on assignment, ability to type at a rate of 40 words per minute.

• Dependent upon assignment, ability to operate a motor vehicle or the ability to travel between various locations to meet the assignments of the position.

LICENSING/ CERTIFICATION/REGISTRATION:

• Depending on assignment, a valid Class E Driver's license is required to be maintained during employment in this class.

• May be required to furnish an automobile in operable condition for use in City business for which mileage compensation will be paid.

OTHER REQUIREMENTS:

• The probationary period for this classification is six (6) months.

• Depending upon assignment, the position may perform safety-sensitive functions and if so, is subject to pre-employment and random drug/alcohol testing programs as set forth in the City of Jacksonville's Drug Free Workplace Policy (Directive 0401).

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.coj.net. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.

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Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: VeteransPreference@fdva.state.fl.us

The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.

www.coj.net/benefits

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?

• Yes

• No

  02

  Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?

• Yes

• No

  03

  The budgeted annual salary for this position is $48,320.43. This is not negotiable. If selected, would you be willing to accept this position at this salary? (Civil Service positions have a 5% increase after successfully completing probation.)

• Yes

• No

  04

  An exam is required for this position. The exam will be conducted in person at City Hall in Jacksonville, Florida at a date to be determined and there are no exceptions to this. The exam cannot be taken online. Do you understand that you must take an exam in order to be considered for this position?

• Yes, I understand that I must take an exam in person at City Hall in Jacksonville, Florida in order to be considered for this position.

• No, I will not be able to take an exam for this position.

  05

  Do you have three-years combination of education and/or experience in legal or court related clerical support work?

• Yes, I have three years or more of legal or court related clerical support work experience.

• Yes, I have three years or more of education (i.e., 4-year degree in criminal justice, law, etc.)

• Yes, I have three years combination of education and/or experience.

• None of the above.

  06

  Provide a detailed description (at least 3-4 complete sentences) of your experience.

  07

  Indicate the organization(s) you worked for where you gained this experience.

  08

  If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.

  09

  How many words per minute can you type?

• 40 or more

• 25- 39

• 1 - 24

• None

  10

  Do you have a valid motor vehicle operator license that is not under suspension/revocation or restricted under any pending or current citations/court proceedings? Please indicate which license you possess.

• FL Class A Commercial Driver License (CDL)

• FL Class B Commercial Driver License (CDL)

• FL Class C Commercial Driver License (CDL)

• FL Class E Driver License

• GA Standard Driver's License

• GA Class A Commercial Driver's License (CDL)

• GA Class B Commercial Driver's License (CDL)

• GA Class C Commercial Driver's License (CDL)

• License from another State.

• Learner Permit

• My license is currently invalid.

• I do not possess any type of Driver's License.

  11

  If you have a State of FL license, does your license currently have one or more of these restrictions?

• C or 1 - Business Purpose Only

• D or H - Employment Purposes

• P or 2 – Probation Interlock Devise

• S or I – Other Restriction

• Two or more of these restrictions.

• I have an out of state license.

• None of the above.

  12

  Have you been cited for more than three (3) moving violations, or two (2) at fault accidents within the past 12 months from current date?

• Yes

• No

  13

  Have you been considered a "Habitual Traffic Offender" (HTO) within the past 12 months from current date?

• Yes

• No

  14

  Have you been convicted of Driving-Under-the-Influence (DUI) in any state during the last 36 months from current date?

• Yes

• No

  15

  I consent to the City of Jacksonville using the driver's license information I have provided to access a driver's license report from the Department of Highway Safety and Motor Vehicles. I understand if one was accessed with relation to this application, a copy will be provided to me upon request.

• Yes, the City of Jacksonville has my consent to check my driver's license.

• No, I do not wish to give consent to the City of Jacksonville to check my driver's license.

  16

  Provide your full Driver's License or Identification number. If a correct number is not provided, your application will be considered incomplete and may result in disqualification from the selection process.

  17

  Do you understand you may be required furnish and operate an automobile in good condition for use in City business for which mileage compensation will be paid?

• Yes

• No

  18

  Do you understand that depending on assignment, this classification may perform safety-sensitive functions and might subject to pre-employment, random and other drug/alcohol testing programs as set forth in the City of Jacksonville's Drug Free Workplace Policy (0401)?

• Yes, I have read and understand the statement above.

• No

  19

  If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference

• Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.

• No, I am not claiming veterans preference and this does not apply to me.

  20

  A copy of your college transcript is required with your application. College transcripts do not need to be official, but must state your name, the name of the school, type of degree, classes taken, grades received and date degree was conferred. NOTE: A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process.

• I have read the above statement and understand what is required.

  Required Question

Agency

City of Jacksonville

Address

117 W. Duval St. Suite 100 Jacksonville, Florida, 32202

Website

http://www.coj.net/departments/employee-services.aspx

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