Job Information
City of Jacksonville Trial Clerk II in Jacksonville, Florida
Trial Clerk II
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Trial Clerk II
Salary
$53,273.27 Annually
Location
Jacksonville, FL
Job Type
Civil Service
Job Number
2021-04322 A
Department
CLERK OF THE COURTS
Opening Date
09/25/2023
Closing Date
Continuous
Description
Benefits
Questions
Job Description
This is advanced administrative support work performing a wide variety of clerical duties in a court of law. Typically involves cases where adults are prosecuted for committing crimes (misdemeanor, traffic or felony) and can involve juries and media coverage. The work requires extensive knowledge of clerical practices and procedures and relevant legal terminology used in an adult criminal court of law, involves the use of specialized skills and equipment which is learned on the job or through related experience. Trains, assigns, monitors and reviews the work of new employees. Interactions require courtesy, tact and effectiveness in dealing with others while providing interpretive or advisory information, requesting information or obtaining clarification. The work is semi-routine and involves similar situations requiring choice of correct procedure. The work is performed in courtroom and office environments, where there are some risks and hazards such as exposure to bio-hazardous materials and unpleasant odors, but they are known, predictable and controllable. Exposure to graphic photos and oral content may apply. Work schedule will include working some overtime and weekends; schedule may consist of working twelve consecutive days. The ability to alter starting time to accommodate court schedule may exist. May be required to work in close proximity to adult violent felony offenders in a courtroom. This is a high volume, high pressure, and many times cases heard are under high scrutiny and visibility. Operates standard office equipment including personal computers. The physical demands are not constant; however, workloads are often extremely rigorous and routinely require working for extended periods without a break. May move case file boxes and court evidence weighing up to 25 pounds. The work is performed under general supervision where the work assignments are varied and, although subject to standard practices and procedures, the worker is permitted some latitude to set own priorities subject to supervisor's approval; however, situations requiring the use of judgment will exist. Work in this class is distinguished from that of the Trial Clerk I by its greater volume of cases, computer work and complexity.
Examples of Work
Prepares, reviews, and modifies docket and calendar of cases.
Prepares and proofs electronic case records and files for court proceedings using court computer system, including hearing type, name of counsel, defendant and case progress.
May work with a different judge within the department on a daily basis.
Inputs and maintains large volumes of court documents/records in computer case management system by the close of business each day.
Accepts, reviews, certifies, conforms and records filing of legal papers and Court Orders in a fast-paced environment.
Answers questions concerning court records, files and other information requested from the Court, Sheriff's Office, State Attorney's, Office and the Public Defenders Office.
Maintains records regarding jury selection and jury trial.
Administers oaths to jurors, interpreters and witnesses.
Accepts, marks, and maintains evidence and exhibits introduced in court. Evidence and testimony may be graphic in nature.
Assists the public in a professional and courteous manner. Records case disposition, court orders and forms for payment of court fees.
Records all jury trial and non-jury trial proceedings including verdicts and sentencing and any information for subsequent preparation of Judgment and Sentence.
Possesses a working knowledge of the fees that apply in various criminal case types.
May collect court fees or fines and records amounts collected.
Prepares judgment and sentences on disposed cases.
Prepares, proofs and e-record judgment and sentences on disposed cases.
Prepares inmate commitment documents.
Maintains chain-of-custody of evidence during jury trials.
Orally publishes the verdict during a jury trial.
Required to sit long periods of time without exhibiting facial expression regarding the publication of graphic exhibits and testimony during trial.
Determines indigent status.
May train, assign, monitor and review the work of new employees.
Dependent upon assignment, may be required to travel to various office locations.
Demonstrates proficiency in the Clerk of the Circuit Court/City of Jacksonville's competencies.
Performs related work as required.
Knowledge, Skills and Abilities
Knowledge of clerical practices and procedures used in a court of law.
Knowledge of the laws and statutes, rules, regulations and procedures governing the acceptance, custody, filing and recording of legal documents, exhibits and evidence.
Working knowledge of the confidentiality rules and statutes in an adult criminal court case.
Knowledge of the various types of cases in the adult criminal division.
Knowledge of Business English.
Knowledge of legal terminology as it relates to court records and files.
Knowledge of documents required for in-house and external agencies to complete case disposition and reporting.
Knowledge of sentencing guidelines, bond processes and probation procedures.
Knowledge of proper court room etiquette and communication protocol.
Ability to multi-task and prioritize.
Ability to perform basic mathematical computations as they relate to court activities.
Ability to understand and follow complex oral and written instructions.
Ability to simultaneously listen, select proper forms, record information, interpret file data, prepare and rapidly distribute correct information to the Judge, regarding court procedures and processes.
Ability to request clarification and provide information in order to accurately and competently complete a case.
Ability to remain professional and courteous with customers at all times.
Ability to operate standard office equipment including personal computers.
Ability to sit for extended periods of time and periodically lift 25lbs.
Ability to maintain a professional demeanor at all times.
Depending on assignment, ability to type at a rate of 40 words per minute.
Dependent upon assignment, ability to operate a motor vehicle or the ability to travel between various locations to meet the assignments of the position.
Ability to communicate effectively.
Open Requirements/Supplemental Information
There will be an examination for this position. You will be notified by email when the exam has been scheduled.
A four-year (4) combination of education and/or experience in legal or court related clerical support work.
Depending on assignment, ability to type at a rate of 40 words per minute.
Dependent upon assignment, ability to operate a motor vehicle or the ability to travel between various locations to meet the assignments of the position.
LICENSING/ CERTIFICATION/REGISTRATION:
Depending on assignment, a valid Class E Driver's license is required to be maintained during employment in this class.
May be required to furnish an automobile in operable condition for use in City business for which mileage compensation will be paid.
OTHER REQUIREMENTS:
Candidates who meet the promotional requirements (Trial Clerk – I ) will have a six (6) month probationary period, for all others the probationary period is one (1) year.
Depending upon assignment, the position may perform safety-sensitive functions and if so, is subject to pre-employment and random drug/alcohol testing programs as set forth in the City of Jacksonville's Drug Free Workplace Policy (Directive 0401).
ONLINE APPLICATION REQUIRED
Apply at www.coj.net/jobs. The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. Be sure to add coj.net to your safe senders list to ensure you receive email notifications. You may also track the status of your application and see notifications by logging into your account.
If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference
If a candidate believes he or she was not afforded veteran's preference, he or she may file an email complaint or written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to:
Florida Department of Veterans Affairs
Veterans Preference Coordinator
11351 Ulmerton Road, Suite 311
Largo, FL 33778-1630
email: VeteransPreference@fdva.state.fl.us
The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.
www.coj.net/benefits
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?
Yes
No
02
Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?
Yes
No
03
An exam is required for this position. The exam will be conducted in person at City Hall in Jacksonville, Florida at a date to be determined and there are no exceptions to this. The exam cannot be taken online. Do you understand that you must take an exam in order to be considered for this position?
Yes, I understand that I must take an exam in person at City Hall in Jacksonville, Florida in order to be considered for this position.
No, I will not be able to take an exam for this position.
04
Do you have a four-year (4) combination of education and/or experience in legal or court related clerical support work?
Yes, four years or more
Less than four years
05
If you answered "yes" to question #4, indicate the organization(s) you worked for where you gained this experience.
06
If you answered "yes" to question #4, provide a detailed description (at least 3-4 complete sentences) of your experience.
07
Do you have an associate's degree or higher from an accredited college or university? If yes, you MUST attach a copy of your college transcripts to your application.
Yes
No
08
If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.
09
Are you able to sit for extended periods of time and periodically lift objects weighing up to 25 pounds?
Yes
No
10
Depending on assignment, you must have the ability to type at a rate of 40 words per minute. How many words per minute can you type?
40 or more
25- 39
10 - 24
1 - 10
None
11
Dependent upon assignment, you must have the ability to operate a motor vehicle or have the ability to travel between various locations to meet the assignments of the position. Do you have a valid motor vehicle operator license that is not under suspension/revocation or restricted under any pending or current citations/court proceedings? Please indicate which license you possess.
Class A Commercial Driver License (CDL)
Class B Commercial Driver License (CDL)
Class C Commercial Driver License (CDL)
Class E Driver License
License from another State.
Learner Permit
My license is currently invalid.
I do not possess a License, but I have the ability to travel between various locations to meet the assignments of the position.
None of the above
12
Select the state where you currently hold a Driver's License.
State of Florida Driver's License
State of Georgia Driver's License
Driver's License from another state.
I do not possess a driver's license at this time.
13
Have you been cited for more than three (3) moving violations, or two (2) at fault accidents within the past 12 months from current date?
Yes
No
14
Have you been considered a "Habitual Traffic Offender" (HTO) within the past 12 months from current date?
Yes
No
15
Have you been convicted of Driving-Under-the-Influence (DUI) in any state during the last 36 months from current date?
Yes
No
16
I consent to the City of Jacksonville using the driver's license information I have provided to access a driver's license report from the Department of Highway Safety and Motor Vehicles. I understand if one was accessed with relation to this application, a copy will be provided to me upon request.
Yes, the City of Jacksonville has my consent to check my driver's license.
No, I do not wish to give consent to the City of Jacksonville to check my driver's license.
17
Provide your full Driver's License or Identification number. If a correct number is not provided, your application will be considered incomplete and may result in disqualification from the selection process.
18
Do you understand you may be required to furnish an automobile in operable condition for use in City business for which mileage compensation will be paid?
Yes
No
19
Do you understand that depending upon assignment, this classification may perform safety-sensitive functions and might be subject to pre-employment, random and other drug/alcohol testing programs as set forth in the City of Jacksonville's Drug Free Workplace Policy (0401)?
Yes, I have read and understand the statement above.
No
20
If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference
Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.
No, I am not claiming veterans preference and this does not apply to me.
Required Question
Agency
City of Jacksonville
Address
117 W. Duval St. Suite 100 Jacksonville, Florida, 32202
Website
http://www.coj.net/departments/employee-services.aspx
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