Posting Details

Working Title Clearance and Data Entry Specialist

Position Number 00023A

Department OFFICE OF CLINICAL EXPERIENCES

Location Norfolk, VA

Type of Position Classified

Type of Job Full Time

EEO Category F Administrative Support (Clerical & Sales)

Job Description

To provide confidential administrative support to the Director of Clinical Experiences along with comprehensive office and teacher program support to the Darden College of Education and Professional Studies.

Type of Recruitment

Knowledge, skills and abilities

Working knowledge of administrative fiscal support, front office practices and general equipment operations. Considerable knowledge of excellent customer service and problem resolution techniques. Working knowledge of Microsoft Office (Word, Excel and PowerPoint) and general knowledge of databases and/or information systems. Excellent oral and written communication skills. Excellent organization and time management skills. Strong data entry skills. Strong proofreading skills to include the ability to pay close attention to detail. Demonstrated ability to work as part of a team and work with minimal supervision. Demonstrated ability to manage files, schedules and clerical procedures. Demonstrated ability to handle multiple projects and priorities. Demonstrated ability to maintain confidentiality in handling student affairs. Demonstrated ability to exercise good judgment in addressing problems and resolving issues.

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

Some experience working with sensitive/critical information processing. Considerable clerical experience to include: drafting, formatting, keying, and proofing correspondence; data entry.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

General knowledge of university and state practices and policies related to student services, travel, and working knowledge of fiscal and general office procedures to include working knowledge of information systems. Demonstrated ability to lead and direct the work of others.

Conditions of Employment

This is an on-campus position, 8 hours per day Monday- Friday, 8 a.m.- 5 p.m. At most, one day per week may be telework.

Annual Salary/Hourly Rate Salary commensurate with education and experience

Posting Detail Information

Job Requisition Number S02614

Job Open To General Public

Open Date 04/15/2024

Close Date 05/03/2024

Open Until Filled No

Special Instructions Summary

Candidates who apply and are selected to interview will be asked to provide at least 2 References. The References must come from a previous and the current supervisor.

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page

Department Home Page https://www.odu.edu/clinical-experiences

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume

• Contact Information for Professional References

  Optional Documents

• Cover Letter/Letter of Application

• Other Document

• Recommendation/Reference Letter 1

• Recommendation/Reference Letter 2

• Recommendation/Reference Letter 3

• Yellow Layoff Form

• Blue Layoff Card

• AHP Letter